Last updated: 05/09/2026

1. Who We Are

This website and platform are operated by Scuba Jobs Worldwide (“Scuba Jobs Worldwide”, “we”, “us”, “our”).

This Policy explains:

  • The terms of use for our website and services.

  • How we collect, use, share and protect personal data of: website visitors, registered candidates, and registered employers/dive centers.

  • How we use cookies and similar technologies.

We comply with applicable data protection laws, including the EU/EEA General Data Protection Regulation (GDPR) and relevant US privacy laws, such as the California Consumer Privacy Act (CCPA), as amended by the CPRA.jobboardfinder+1

By using our website and services, you agree to this Policy and our practices described here.

2. Our Services

Scuba Jobs Worldwide is a job board and recruitment platform for the diving industry. Candidates can create profiles and upload CVs, browse and apply for jobs, internships and instructor courses. Employers can create accounts, post positions and review applications.

We do not take part in the employment contracts between candidates and employers and are not responsible for final hiring decisions or employment conditions agreed between them.[scuba-jobs-worldwide]

3. Terms of Use

3.1 Eligibility

To create an account and use our services, you must:

  • Be at least 16 years old (or the minimum legal age in your jurisdiction).

  • Have the legal capacity to enter into a contract.

If you use the platform on behalf of a company (e.g. a dive center), you confirm that you are authorized to bind that company.[jobboardfinder]

3.2 Your Account

You are responsible for:

  • Providing accurate, current information.

  • Keeping your login details confidential.

  • Any activity that occurs under your account.

Notify us immediately if you suspect unauthorized use of your account.

We may suspend or terminate accounts that:

  • Violate this Policy or applicable law.

  • Are fraudulent, abusive, or used for spam or harassment.

3.3 Acceptable Use

You agree not to:

  • Post unlawful, offensive, discriminatory or misleading content.

  • Post jobs that are fake, misleading or unrelated to diving and related fields.

  • Scrape, harvest or use automated systems to access the platform without our written permission.

  • Attempt to interfere with the security or operation of the website.[jobboardfinder]

We may remove content or terminate access if we reasonably believe that our rules or applicable laws are being violated.

3.4 Intellectual Property

Unless otherwise stated, all content on the website (logos, design, text, graphics) is owned by or licensed to Scuba Jobs Worldwide and protected by copyright and other intellectual property laws.[scuba-jobs-worldwide]

You may use the website and services for personal or internal business recruitment purposes. You may not copy, reproduce or redistribute content for commercial purposes without our prior written consent.

4. What Personal Data We Collect

We collect and process the following categories of personal data, depending on how you use the platform:recruitee+1

4.1 Data You Provide

For candidates

  • Account data: name, email address, password (hashed), country or region.

  • Profile and CV data: work and diving experience, certifications (e.g. PADI, SSI), education, languages, skills, location, availability, professional summary, optional photo.

  • Application data: jobs you apply for, messages you send to employers through the platform, attachments (CV, cover letter, certificates).

For employers

  • Account data: name, email, password (hashed).

  • Company data: company name, address, website, description, sector, contact person, role/title.

  • Job posting data: job title, description, requirements, location, compensation/benefits where provided.[jobboardfinder]

For all users

  • Communications: messages you send us (support, feedback) and our responses.

  • Marketing preferences (newsletter opt‑in/opt‑out).

4.2 Data Collected Automatically

When you visit or use the site, we automatically collect:

  • Technical data: IP address, browser type and version, device type, operating system.

  • Usage data: pages visited, time spent on pages, links clicked, referring URLs, error logs.

  • Cookie and tracking data: via cookies and similar technologies (see section 12).

4.3 Payment Data (via Stripe)

If you purchase paid features or subscriptions (for example, job posting packages or candidate subscriptions), payments are processed by our payment service provider Stripe.[axterior]

  • We do not store or have access to your full credit or debit card number or card security code (CVC). These are collected and processed directly by Stripe.

  • We receive limited payment‑related information from Stripe, such as the last 4 digits of your card, card type, transaction date, amount, status and an internal transaction ID, which we use for accounting, fraud prevention and customer support.[axterior]

Stripe acts as an independent controller or processor for its part of the processing under its own privacy policy. Please refer to Stripe’s Privacy Policy for more details: **https://stripe.com/privacy**.[axterior]

5. Why We Use Your Data (Purposes & GDPR Legal Bases)

Where GDPR applies, we process personal data under one or more of the legal bases set out in Article 6 GDPR. Below we explain purposes and the related legal bases.dataguard+1

5.1 Operating the Platform and Services

  • Creating and managing user accounts (candidates and employers).

  • Providing profile and CV management tools.

  • Enabling job posting and applications.

  • Transmitting applications and attached documents from candidates to employers.

Legal bases (GDPR):

  • Performance of a contract or steps prior to entering into a contract (art. 6(1)(b)).

  • Legitimate interests in operating and improving a specialized job board (art. 6(1)(f)).[dataguard]

5.2 Matching, Search and Visibility (Talent Pool)

  • Allowing employers to search for and view candidate profiles, depending on candidate settings.

  • Recommending jobs to candidates or suggesting candidates to employers within the platform.

Legal bases:

  • Legitimate interests in effective job‑matching and recruitment (art. 6(1)(f)).

  • Where required by local law, consent for keeping profiles in a talent pool beyond a defined period.

Candidates can change visibility settings or request removal from the talent pool at any time.

5.3 Communication and Customer Support

  • Sending service emails about your account, job applications, security alerts and policy updates.

  • Responding to support requests and feedback.

  • Sending optional newsletters or marketing communications where allowed.

Legal bases:

  • Performance of a contract / legitimate interests for service and support communications (art. 6(1)(b), (f)).

  • Consent for marketing communications where required by law (art. 6(1)(a)).[recruitee]

You can unsubscribe from marketing emails at any time via the link in the email or in your account settings.

5.4 Online Payments and Billing (Stripe)

  • Processing your payments for paid features or subscriptions.

  • Managing invoices, receipts, chargebacks and accounting.

  • Preventing fraud and misuse of payment methods.

Legal bases:

  • Performance of a contract (art. 6(1)(b)) for processing payments you initiate.

  • Legal obligations (art. 6(1)(c)) for tax, accounting and financial record keeping.

  • Legitimate interests in preventing fraud and ensuring secure payments (art. 6(1)(f)).[axterior]

5.5 Security, Fraud Prevention, Legal Compliance

  • Protecting our platform, users and business from fraud, abuse, security threats and unauthorized access.

  • Enforcing our terms, asserting or defending legal claims.

  • Complying with legal and regulatory requirements, including responding to lawful requests by public authorities.

Legal bases:

  • Legal obligations (art. 6(1)(c)).

  • Legitimate interests in ensuring security and preventing abuse (art. 6(1)(f)).[teamdash]

5.6 Analytics and Service Improvement

  • Understanding how the site and services are used (e.g. measuring visits, popular pages).

  • Improving features, performance and user experience.

Legal bases:

  • Legitimate interests in improving and optimizing our services (art. 6(1)(f)).

  • Consent for analytics cookies where required under local law.[jobboardfinder]

We may use aggregated or anonymized data for statistical purposes; such data can no longer be used to identify you.

6. How We Share Personal Data

We do not sell personal information to third‑party data brokers for money. We only share personal data as described below.[jobs]

6.1 Sharing Between Candidates and Employers

When a candidate applies to a job:

  • We transmit the application data, including CV and relevant profile details, to the employer who posted that job.

  • That employer becomes an independent data controller for that copy of the data and is responsible for its own compliance with data protection laws.reclaw+1

Employers must use candidate data only for recruitment‑related purposes and must not resell or misuse this data. We may restrict or terminate employer access in case of misuse.

6.2 Service Providers (Processors)

We use trusted third‑party service providers to operate and support our services, such as:

  • Web hosting and infrastructure providers.

  • Email delivery and communication tools.

  • Analytics and performance monitoring providers.

  • Payment processor: Stripe for credit and debit card payments.[axterior]

These providers process personal data on our behalf and only according to our instructions and applicable data processing agreements.

6.3 Stripe as Payment Processor

All credit and debit card payments on our site are processed by Stripe. When you enter your payment details:

  • Data is sent directly to Stripe; we do not store your full card number or CVC.

  • Stripe processes your payment in accordance with its own Stripe Privacy Policy and Stripe Services Agreement: https://stripe.com/privacy.[axterior]

Stripe may process your data in multiple countries, including outside the EEA, and uses appropriate safeguards, such as Standard Contractual Clauses, where required.

6.4 Legal Requirements and Business Transfers

We may disclose personal data:

  • To comply with legal or regulatory obligations or lawful requests by public authorities.

  • To protect our rights, property or safety, or that of users or the public.

  • In connection with a merger, acquisition, sale of assets or similar corporate transaction; in such cases, your data may be transferred to the acquiring entity subject to this Policy or a similar policy.

7. International Transfers

Your personal data may be stored or processed in countries other than your country of residence, including countries outside the European Economic Area (EEA).[axterior]

Where we transfer personal data from the EEA/UK to a country that does not have an adequacy decision from the European Commission:

  • We rely on appropriate safeguards such as Standard Contractual Clauses (SCCs) or other mechanisms recognized under GDPR.

  • We take steps to ensure an adequate level of protection in accordance with GDPR requirements.

You may contact us for more information about the safeguards we use.

8. How Long We Keep Your Data (Retention)

We retain personal data only for as long as necessary for the purposes described in this Policy or as required by law.commission.europa+1

In particular:

  • Candidate accounts and profiles: kept while your account is active. If you do not log in or interact with your account for [e.g. 24 months], we may contact you to ask whether you want to keep it. If you do not respond, we may delete or anonymize your account and CV.

  • Job applications: kept for up to [e.g. 12 months] after the end of the recruitment process, unless we need to retain them longer for legitimate reasons (for example, to handle legal claims).

  • Employer accounts and job postings: kept while your account is active and for a limited period afterwards for record‑keeping and legal obligations.

  • Payment and billing data (Stripe transaction data we receive): kept for the duration required by tax and accounting laws in [your country] (typically [e.g. 6–10 years]).[axterior]

  • Technical logs: typically kept for [e.g. 12–24 months] for security, troubleshooting and fraud prevention.

When we no longer need personal data, we will delete or anonymize it. Deleting your account will remove your profile and CV from our platform, but employers may retain copies of applications they have already received; to exercise your rights over those copies, contact the employers directly.[jobs]

9. Security

We implement appropriate technical and organisational measures to protect personal data from unauthorized access, loss, misuse or alteration, including:thorntons-law+1

  • HTTPS encryption for data in transit.

  • Secure, regularly updated hosting and software.

  • Role‑based access control and strong authentication for administrative access.

  • Regular backups and monitoring of the platform.

  • Limited access to personal data on a need‑to‑know basis.

While we strive to protect your data, no system is completely secure. If we become aware of a data breach that is likely to result in a high risk to your rights and freedoms, we will notify you and the relevant supervisory authority where required by law.[teamdash]

10. Your Rights Under GDPR and Similar Laws

Where GDPR or similar laws apply, you have the following rights regarding your personal data:[commission.europa]

  • Right of access: obtain confirmation of whether we process your data and receive a copy.

  • Right to rectification: correct inaccurate or incomplete data.

  • Right to erasure (“right to be forgotten”): request deletion of your data in certain circumstances.

  • Right to restriction: request restriction of processing in specific situations.

  • Right to data portability: receive certain data in a structured, commonly used, machine‑readable format and transmit it to another controller where technically feasible.

  • Right to object: object to processing based on our legitimate interests, including profiling, and to direct marketing.

  • Right to withdraw consent: withdraw consent at any time where processing is based on consent (this does not affect prior lawful processing).[commission.europa]

You can exercise these rights by contacting us at [privacy email]. We may need to verify your identity before responding. We aim to respond within the statutory time limits.

You also have the right to lodge a complaint with your local supervisory authority, in particular in the EU/EEA country where you live or work or where the alleged infringement occurred.

11. Your Rights Under US/California Law (CCPA/CPRA)

If you are a resident of California or another US state with similar laws, you may have additional rights, including:[jobs]

  • Right to know what categories of personal information we collect and how we use and disclose them.

  • Right to access the specific pieces of personal information we hold about you.

  • Right to correct inaccurate personal information.

  • Right to delete personal information, subject to certain exceptions.

  • Right to opt‑out of the “sale” or “sharing” of personal information for cross‑context behavioral advertising.

  • Right to non‑discrimination for exercising your privacy rights.

We do not sell personal information for monetary consideration. When we share data with employers chosen by you or with service providers for operational purposes, this is not considered a “sale” in the classical sense.jobs+1

To exercise your CCPA/CPRA rights, contact us at [privacy email] and mention that your request relates to CCPA/CPRA. We will verify your identity and respond within the required timeframe.

12. Cookies and Similar Technologies

12.1 What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help the site recognize your device and remember information about your visit.[scuba-jobs-worldwide]

We use:

  • Strictly necessary cookies: required for core site functionality (e.g. login, security, sessions).

  • Preference cookies: store your preferences (e.g. language).

  • Analytics cookies: collect information about how visitors use the site (e.g. pages visited, time spent).

  • Advertising / social media cookies (if implemented): support marketing campaigns or social media integration.

12.2 How We Use Cookies

We use cookies to:

  • Keep you signed in and maintain your session.

  • Improve navigation and user experience.

  • Measure traffic and performance.

  • Support marketing or social media integration where applicable.[jobboardfinder]

12.3 Cookie Choices and Consent

Where required by law (for example, in the EU/EEA and UK):

  • We ask for your consent before setting non‑essential cookies (such as analytics or advertising cookies).

  • You can manage your cookie preferences through our cookie banner or settings panel.

Most browsers also allow you to block or delete cookies via their settings. If you block certain cookies, some features of the website may not function properly.

13. Third‑Party Links

Our website may contain links to third‑party websites or services (for example, employer websites, training providers, payment providers). We are not responsible for the privacy practices or content of those third parties. We recommend reviewing their privacy policies before providing them with personal data.[scuba-jobs-worldwide]

14. Changes to This Policy

We may update this Policy from time to time to reflect changes in our services, legal requirements, or privacy practices.[scuba-jobs-worldwide]

When we make material changes, we will:

  • Post the updated Policy on this page with a new “Last updated” date.

  • Where appropriate, notify registered users by email or via the platform.

Your continued use of the website and services after the updated Policy takes effect means you accept the changes.

15. Contact

If you have any questions, concerns, or requests regarding this Policy or your personal data, you can contact us at:

Scuba Jobs Worldwide
Email (privacy): [[email protected]]